✦ Hospitality & Event Data Specialists
Quiet times aren’t a footfall problem. They're a data problem.
This is a simple system hospitality teams (and event exhibitors) use to capture opt-in customer details — without adding work for staff.
What you’re about to see -
Your guest list, on autopilot.
✦ Your guest list, on autopilot.
✦ Turn walk-ins into regulars.
✦ Retention, made effortless.
No apps. No awkward conversations. No extra work for staff.
.
✦ How it's used
How venues typically use our solution
A simple combination of a clear acrylic stand and a bill card — placed where people naturally notice it.
✦ How it’s used
Acrylic Stand (A6 Insert + NFC)
A discreet, premium stand designed to sit naturally on the bar, host desk, or tables — wherever guests will actually notice it.
The insert is fully brandable to your venue/brand, and the NFC tap + QR code make it effortless for guests to join in seconds.
Made from two crystal-clear acrylic panels, secured with sleek corner magnets, with a precision-cut centre to hold the insert and NFC card neatly in place.
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✦ How it’s used
NFC Bill Card (QR Code + NFC)
A sleek, credit-card-sized tap card designed to be presented with the bill — the most natural moment for a guest to opt in.
Guests tap or scan in seconds, choose to stay in touch, and you receive a weekly list of opted-in details. Fully brandable to your venue.
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✦ Next-Level Retention Marketing
Unlock the Power of Data
No Apps
Guests don’t download anything, and your team doesn’t manage software. It’s tap, scan, done.
You stay in control
We send you a weekly list of opted-in guests. You own the data and decide what happens next.
Marketing Campains (Optional)
Need help using your guest list? We can help run simple email campaigns – offers, events, & seasonal promos.
Visitors opt in voluntarily
Guests or visitors choose to share their details — clear consent, every time. Compliant by design.
No contracts
No lock-ins. Pause or cancel anytime — simple, transparent, month-to-month service.
SMS Campaigns (Optional)
Optional SMS for quick offers and reminders — opted-in guests only, easy opt-out.
✦ Built for hospitality & events
Want to see what this would look like in your business?
We can set up a branded guest page and provide the stand + bill cards — ready to place in under 10 minutes.
Drive repeat visits
Bring guests back with offers, events and quiet-night promos.
Fill quieter periods
Boost midweek covers without blanket discounting.
Capture reviews (optional)
Gently prompt happy guests to leave a review.
✦ About
About TapScan and The Halcyon Collective.
TapScan is built by The Halcyon Collective — a hospitality-first team focused on one thing: helping venues turn walk-ins into repeat guests by capturing opt-in customer details, quietly and compliantly.
It’s led by Jonathan Geitner, former Director of Sales & Marketing across luxury hotels, bars and restaurants including The Savoy, Claridge’s, The Connaught, The Berkeley and Marriott. He’s also founded and scaled hospitality and events businesses, so this is built from real operator experience — not theory.
Simple Pricing. Powerful Results.
Built in London, for hospitality teams.
✦ For venues
£49/month, £129/quarter or £468 per year
Includes: branded opt-in page + weekly opt-in contact list (CSV).. Usually pays for itself with one extra table or single sale per month.
£150 - Setup Fee (one-time)
Includes 1 acrylic stand + 5 NFC bill cards, plus your branded insert setup.
✦ Exhibiting at an event?
£279 - Event Package (one-time)
Includes 2 acrylic stands, 10 NFC tap cards, a branded opt-in landing page, and a post-event contact list (CSV).
Ongoing Support
Benefit from responsive and knowledgeable customer support
Need help using the guest list?
If you don’t have time — or an in-house marketer — we can help. We can run simple email campaigns for you, plus SMS for time-sensitive offers and reminders.
What’s included –
Branded guest opt-in page (matched to your brand)
QR + NFC included (tap or scan)
Fast setup + ongoing support (real humans!)
Weekly opt-in contact list sent to you (CSV/spreadsheet)
Guests opt in voluntarily (clear consent)
Pause or cancel anytime (no contracts)
GDPR-friendly by design (compliance built in)
Choose your stand + bill card pack at checkout (one-time)
Branded guest opt-in page (matched to your brand)
QR + NFC included (tap or scan)
Fast setup + ongoing support (real humans!)
Weekly opt-in contact list sent to you (CSV/spreadsheet)
Guests opt in voluntarily (clear consent)
Pause or cancel anytime (no contracts)
GDPR-friendly by design (compliance built in)
Choose your stand + bill card pack at checkout (one-time)
Per Month
Month-to-month flexibility. No contracts or tie-ins. There is a one-time setup fee of £150.
✦ Quarterly
Recommended. Most venues choose this. Everything you need to capture guest details — billed every 3 months. There is a one-time setup fee of £150.
✦ Annual
For serious retention – best rate if you’re rolling it out properly. Best value (2 months free). There is a one-time setup fee of £150.
Pause or cancel anytime. Quarterly/annual plans run for the paid term. See FAQs for more details.
Exhibiting at an event?
✦ One-off event pack
Includes setup, branded landing page, two acrylic stands + 10 cards.
Perfect for exhibitions, pop-ups, tastings, and one-off activations.
This does not auto renew. This is a one time fee so you can collect data at an event you're exhibiting at.
A Simple System You Can Actually Stick With.
No new platforms. No staff scripts. Just a stand + a card — and a weekly guest list you control.
Built in London, for hospitality teams.
Will staff actually do it?
Yes — it runs without staff involvement.
Will my staff have to do anything?
No. Place the stand + include the card with the bill.
Do guests mind?
No — it’s voluntary, quick, and clear.
What do I receive?
A weekly list of opted-in guests — simple spreadsheet.
Do our customers need an app?
No. They tap or scan and opt in on a simple page.
Is it GDPR compliant?
Yes — guests opt in voluntarily, and you control the data.
What do I receive each week?
A spreadsheet of opted-in guest details.
Can this be branded to my venue?
Yes — the guest page is branded to match your venue.
Are there contracts?
No — it’s month-to-month. Pause or cancel anytime.
Does this work for events or pop-ups?
Yes — it’s ideal for capturing opt-in contacts when people are browsing, tasting, or visiting your stand.
View the Customer Experience in 10 seconds.
Scan the QR code to see exactly what your guests see — then imagine it branded to your venue.
If you’re on a mobile already, click the “View Demo” button.
Takes 10 seconds to understand. 10 minutes to set up.
Run a venue?
Turn walk-ins into repeat guests — without adding work for staff.
Exhibiting at events?
Capture leads effortlessly — and follow up after the show ends.
✦ Designed for bars, restaurants, hotels & events
How it works in practice
A short, real-world example showing how guests tap or scan, opt in, and how the system fits naturally into a venue or event environment.
There’s no app to download, no awkward conversations, and no extra work for staff.
✦ For Exhibitions, Tradeshows and Events
How it works in practice, for events
A short, real-world example showing how guests tap or scan, opt in, and how the system fits naturally into an exhibition, expo, or event.
There’s no app to download, no awkward conversations, and no extra work for staff.
More videos
A couple more videos explaining more details
What is this all about?
2mins
How this works?
2min
How this works, for events
1min
Contact
Want a branded demo for your venue?
Drop your details and we’ll set up a sample guest page in your branding and show you how the stand + bill card system works.