✦ Hospitality & Event Data Specialists
Quiet times aren’t a footfall problem. They're a data problem.
This is a simple system hospitality teams (and event exhibitors) use to capture opt-in customer details — without adding work for staff.
What you’re about to see -
Your guest list, on autopilot.
✦ Your guest list, on autopilot.
✦ Turn walk-ins into regulars.
✦ Retention, made effortless.
No apps. No awkward conversations. No extra work for staff.
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✦ How it's used
How venues typically use our solution
A simple combination of a clear acrylic stand and a bill card — placed where people naturally notice it.
✦ How it’s used
Acrylic Stand (A6 Insert + NFC)
A discreet, premium stand designed to sit naturally on the bar, host desk, or tables — wherever guests will actually notice it.
The insert is fully brandable to your venue/brand, and the NFC tap + QR code make it effortless for guests to join in seconds.
Made from two crystal-clear acrylic panels, secured with sleek corner magnets, with a precision-cut centre to hold the insert and NFC card neatly in place.
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✦ How it’s used
NFC Bill Card (QR Code + NFC)
A sleek, credit-card-sized tap card designed to be presented with the bill — the most natural moment for a guest to opt in.
Guests tap or scan in seconds, choose to stay in touch, and you receive a weekly list of opted-in details. Fully brandable to your venue.
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✦ Next-Level Retention Marketing
Unlock the Power of Data
No Apps
Guests don’t download anything, and your team doesn’t manage software. It’s tap, scan, done.
You stay in control
We send you a weekly list of opted-in guests. You own the data and decide what happens next.
Marketing Campains (Optional)
Need help using your guest list? We can help run simple email campaigns – offers, events, & seasonal promos.
Visitors opt in voluntarily
Guests or visitors choose to share their details — clear consent, every time. Compliant by design.
No contracts
No lock-ins. Pause or cancel anytime — simple, transparent, month-to-month service.
SMS Campaigns (Optional)
Optional SMS for quick offers and reminders — opted-in guests only, easy opt-out.
✦ Built for hospitality & events
Want to see what this would look like in your business?
We can set up a branded guest page and provide the stand + bill cards — ready to place in under 10 minutes.
Drive repeat visits
Bring guests back with offers, events and quiet-night promos.
Fill quieter periods
Boost midweek covers without blanket discounting.
Capture reviews (optional)
Gently prompt happy guests to leave a review.
✦ About
About TapScan and The Halcyon Collective.
TapScan is built by The Halcyon Collective — a hospitality-first team focused on one thing: helping venues turn walk-ins into repeat guests by capturing opt-in customer details, quietly and compliantly.
It’s led by Jonathan Geitner, former Director of Sales & Marketing across luxury hotels, bars and restaurants including The Savoy, Claridge’s, The Connaught, The Berkeley and Marriott. He’s also founded and scaled hospitality and events businesses, so this is built from real operator experience — not theory.
Simple Pricing. Powerful Results.
Built in London, for hospitality teams.
✦ Pricing For Venues - £149
Cafes, bars, restaurants, any venue that has regular customers walking in.
Venue Starter Pack - £149
Includes:
- Set up of your branded TapScan landing page
- Lead capture form on the landing page
- QR/NFC-ready page
- 1 acrylic tap-and-scan stand with a branded insert
- First lead export/report
Keep it live - £19/month (cancel & restart anytime)
Includes:
- Your TapScan landing page stays live
- Monthly lead export sent by email
- Basic hosting and maintenance
- Cancel anytime
- Restart anytime
- You keep your stands
✦ Exhibiting at an event?
One-off Event Pack - £149
Includes:
- Set up of your branded TapScan landing page
- Event-specific lead capture form
- QR/NFC-ready page
- 1 acrylic tap-and-scan stand with branded insert
- Post-event lead export/report
- Additional stands - £19 each
More than one event? Prices from £19 for each additional event
Let us know your plans. You can start with the standard one-off event pack, then use the same landing page and stands for future events.
If no changes are needed, it’s from £19 per additional event.
If the page, offer or campaign needs updating, we’ll confirm the cost before making any changes.
If you’re attending more than 12 events a year, we’d recommend switching to the monthly £19 plan.
Ongoing Support
Benefit from responsive and knowledgeable customer support
Need help using the list?
If you don’t have time — or an in-house marketer — we can help. We can run simple email campaigns for you, plus SMS for time-sensitive offers and reminders.
A Simple System You Can Actually Stick With.
No new platforms. No staff scripts. Just a stand + a card — and a weekly guest list you control.
Built in London, for hospitality teams.
Will staff actually do it?
Yes — it runs without staff involvement.
Will my staff have to do anything?
No. Place the stand + include the card with the bill.
Do guests mind?
No — it’s voluntary, quick, and clear.
What do I receive?
A weekly list of opted-in guests — simple spreadsheet.
Do our customers need an app?
No. They tap or scan and opt in on a simple page.
Is it GDPR compliant?
Yes — guests opt in voluntarily, and you control the data.
What do I receive each week?
A spreadsheet of opted-in guest details.
Can this be branded to my venue?
Yes — the guest page is branded to match your venue.
Are there contracts?
No — it’s month-to-month. Pause or cancel anytime.
Does this work for events or pop-ups?
Yes — it’s ideal for capturing opt-in contacts when people are browsing, tasting, or visiting your stand.
View the Customer Experience in 10 seconds.
Scan the QR code to see exactly what your guests see — then imagine it branded to your venue.
If you’re on a mobile already, click the “View Demo” button.
Takes 10 seconds to understand. 10 minutes to set up.
✦ Designed for bars, restaurants, hotels & events
How it works in practice
A short, real-world example showing how guests tap or scan, opt in, and how the system fits naturally into a venue or event environment.
There’s no app to download, no awkward conversations, and no extra work for staff.
More videos
A couple more videos explaining more details
What is this all about?
2mins
How this works?
2min
How this works, for events
1min
Contact
Want a branded demo for your venue?
Drop your details and we’ll set up a sample guest page in your branding and show you how the stand + bill card system works.