✦ Hospitality & Event Data Specialists
Capture more leads at your next event.
This is a simple system event exhibitors use to capture customer details, and turn those stand visitors into customers – without adding work for staff.
What you’re about to see –
Your exhibitor lead list, on autopilot.
✦ Turn stand conversations into real follow-ups.
✦ Make post-event conversion simple.
No apps. No awkward conversations. No extra work for staff.
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✦ How it’s used
How exhibitors typically use our solution
A simple combination of a clear acrylic stand and NFC cards — placed where people naturally notice it.
✦ How it’s used
Acrylic Stand (A6 Insert + NFC)
A discreet, premium stand designed to sit naturally on the exhibition stand – wherever visitors and passers-by will actually notice it.
The insert is fully brandable to your brand, and the NFC tap + QR code makes it effortless for guests to join in seconds.
Made from two crystal-clear acrylic panels, secured with sleek corner magnets, with a precision-cut centre to hold the insert and NFC card neatly in place.
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✦ How it’s used
NFC Card (QR Code + NFC)
A sleek, credit-card-sized tap card designed for customers to pick up and use on site (and return) – the most natural moment for a guest to opt in.
Guests tap or scan in seconds, choose to stay in touch, and you receive a weekly list of opted-in details. Fully brandable to your brand.
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✦ Next-Level Retention Marketing
Unlock the Power of Data
We help hospitality teams and event exhibitors capture opt-in details effortlessly – so you can drive revenue and keep in touch.
No Apps
Guests don’t download anything, and your team doesn’t manage software. It’s tap, scan, done.
You stay in control
We send you a weekly list of opted-in guests. You own the data and decide what happens next.
Marketing Campains (Optional)
Need help using your guest list? We can help run simple email campaigns – offers, events, & seasonal promos.
Visitors opt in voluntarily
Visitors choose to share their details — clear consent, every time. Compliant by design.
No contracts
No lock-ins. Pause or cancel anytime — simple, transparent, month-to-month service.
SMS Campaigns (Optional)
Optional SMS for quick offers and reminders — opted-in guests only, easy opt-out.
Want to see how this works on your stand?
We’ll set up a branded lead-capture page and provide the stand + cards — ready to deploy in under 10 minutes.
Capture more leads
Prove ROI from your stand
Know who engaged, what interested them, and what to do next — after the show ends.
Follow up while you’re still fresh
Send post-event emails or offers to warm leads while the conversation is still top of mind, effortlessly.
✦ About
About TapScan and The Halcyon Collective.
TapScan is built by The Halcyon Collective — a hospitality-first team focused on one thing: helping venues and exhibitors turn walk-ins and visitors into repeat guests & customers by capturing opt-in customer details, quietly and compliantly.
It’s led by Jonathan Geitner, former Director of Sales & Marketing across luxury hotels, bars and restaurants including The Savoy, Claridge’s, The Connaught, The Berkeley and Marriott International.
He’s also founded and scaled hospitality and events businesses, so this is built from real operator experience — not theory.
Simple Pricing. Powerful Results.
Built in London, for hospitality teams.
✦ Pricing For Venues - £149
Cafes, bars, restaurants, any venue that has regular customers walking in.
Venue Starter Pack - £149
Includes:
- Set up of your branded TapScan landing page
- Lead capture form on the landing page
- QR/NFC-ready page
- 1 acrylic tap-and-scan stand with a branded insert
- First lead export/report
Keep it live - £19/month (cancel & restart anytime)
Includes:
- Your TapScan landing page stays live
- Monthly lead export sent by email
- Basic hosting and maintenance
- Cancel anytime
- Restart anytime
- You keep your stands
✦ Exhibiting at an event?
One-off Event Pack - £149
Includes:
- Set up of your branded TapScan landing page
- Event-specific lead capture form
- QR/NFC-ready page
- 1 acrylic tap-and-scan stand with branded insert
- Post-event lead export/report
- Additional stands - £19 each
More than one event? Prices from £19 for each additional event
Let us know your plans. You can start with the standard one-off event pack, then use the same landing page and stands for future events.
If no changes are needed, it’s from £19 per additional event.
If the page, offer or campaign needs updating, we’ll confirm the cost before making any changes.
If you’re attending more than 12 events a year, we’d recommend switching to the monthly £19 plan.
Ongoing Support
Benefit from responsive and knowledgeable customer support
Need help using the list?
If you don’t have time — or an in-house marketer — we can help. We can run simple email campaigns for you, plus SMS for time-sensitive offers and reminders.
A Simple System You Can Actually Stick With.
No new platforms. No staff scripts. Just a stand + a card — and a weekly guest list you control.
Built in London, for hospitality teams.
Will staff actually do it?
Yes — it runs without staff involvement.
Will my staff have to do anything?
No. Place the stand + include the card with the bill.
Do guests mind?
No — it’s voluntary, quick, and clear.
What do I receive?
A weekly list of opted-in guests — simple spreadsheet.
Do our customers need an app?
No. They tap or scan and opt in on a simple page.
Is it GDPR compliant?
Yes — guests opt in voluntarily, and you control the data.
What do I receive each week?
A spreadsheet of opted-in guest details.
Can this be branded to my venue?
Yes — the guest page is branded to match your venue.
Are there contracts?
No — it’s month-to-month. Pause or cancel anytime.
Does this work for events or pop-ups?
Yes — it’s ideal for capturing opt-in contacts when people are browsing, tasting, or visiting your stand.
View the Customer Experience in 10 seconds.
Scan the QR code to see exactly what your visitors will see — then imagine it designed to your brand.
If you’re on a mobile already, click the “View Demo” button.
Takes 10 seconds to understand. 10 minutes to set up.
✦ For Exhibitions, Tradeshows and Events
How it works in practice, for events
A short, real-world example showing how guests tap or scan, opt in, and how the system fits naturally into an exhibition, expo, or event.
There’s no app to download, no awkward conversations, and no extra work for staff.
More videos
A couple more videos explaining more details
What is this all about?
2mins
How this works?
2min
How this works, for events
1min
More videos
A couple more videos explaining more details
What is this all about?
2mins
How this works?
2min
How this works, for events
1min
Contact
Want a branded demo for your business?
Drop your details and we’ll set up a sample guest page in your branding and show you how the stand + card system works.